All observations are governed by rules of confidentiality stated in the Data Protection Act. Specific permission must be sought before doing an observation, taking photographs or using other materials. All information collected is strictly confidential and should not be discussed outside of the setting. Parent’s signatures need to be obtained and recorded before observations are passed onto outside agencies. For example a taped speech observation may need to be passed onto a speech therapist to give a clear indication of a speech problem. One exception to this rule is if concerns were raised over neglect or abuse when this information could be passed onto a child welfare team.

Information collected about the children should be kept in a secure place. Computer files must be made secure by using passwords. Observations made by students should not contain full names or photographs unless specific permission has been sought. Some observations are made using photographic and video evidence, or sound recordings may be made, prior permission from the parent or career must be gained before using these types of observations.

When carrying out an observation it is important not to get involved with the activity or to influence the child’s behavior. If possible do not let the child know they are being observed as this could alter their normal behavior pattern.

Observations should show awareness of ethical backgrounds such as religion. For example some children will not make eye contact with an adult. This could be interpreted as low self esteem where in actual fact the child is encouraged at home not to do this, as it is seen as disrespectful in their religion. Some cultures segregate children from adults for the majority of time and they would therefore feel intimidated by being spoken to an adult. Also boys from certain cultures are not encouraged to play with girls and it would be noticed in a sociogram. This would be normal behavior for that child and a cultural difference should be noted. It is therefore important to gain knowledge about the various cultures to help make more accurate judgments. Learning about cultural moral codes, diet, eating patterns, dress and language will help with many observations. One incidence I have witnessed in my placement is an Asian child who comes from a very large family. He is the youngest child at home and is very strictly ruled by all the elders in his family. At school he is very loud and always takes the lead, often to the extent of bullying others. Comments were made by the staff regarding his behavior but when his family life was explained his behavior was more understandable and positive steps were made. Without giving regard to culture this child would have been observed as a bully and very confident. It is very important to never let sexist or racist attitudes affect observations.